Terms & Conditions

1. Definitions

In these Terms & Conditions:

  • “We”, “us”, “our” refers to shaunlawson.video or its authorised representatives.
  • “You” refers to the person, company, or organisation making the booking.
  • “Booking” refers to any confirmed project via booking form, proposal, or written agreement.
  • “Price” / “Costs” refers to the agreed fee for services.
  • “Event” refers to the filming or production activity.
  • “Rushes” means unedited footage.
  • “Master” means the final edited video.
  • “Client Materials” means any content you provide to us.

2. Bookings

2.1 All bookings are subject to these Terms & Conditions.

2.2 Any changes must be agreed in writing.

2.3 A confirmed booking constitutes acceptance of these terms.

2.4 You confirm that all information provided is accurate.

3. Payment Terms

  • Payment terms are 30 days from invoice date.
  • The full invoice will be issued upon delivery of the first edit or rushes (whichever occurs first).
  • If post-production is delayed due to client actions or lack of feedback, we reserve the right to invoice 14 days after filming.

4. Cancellation

4.1 General Cancellation

  • More than 56 days: No fee
  • 55–15 days: Up to 50% of total fee
  • 14 days or less: Up to 75% of total fee

(All fees reflect costs incurred and loss of booking opportunity.)

4.2 Notice

All cancellations must be made in writing.

5. Production & Delivery

  • Services are delivered in line with the agreed proposal.
  • We retain creative and editorial control, applying reasonable professional judgment.
  • While we aim to capture all key moments, we cannot guarantee specific shots.
  • Minor omissions do not constitute a breach, but we will take reasonable steps to address any material issues.
  • The agreed proposal specifies the number of included revisions. Additional revisions or changes outside the agreed scope may incur additional charges.
  • Rushes are not included unless specifically agreed within the proposal.
  • Any additional filming, editing, revisions, locations, deliverables or services requested outside the agreed proposal may be subject to additional charges.

6. Client Responsibilities

You agree to:

  • Obtain all necessary permissions (venue, contributors, music, etc.)
  • Provide accurate and timely information and materials
  • Ensure safe and suitable working conditions
  • Provide timely feedback and approvals, that are required to meet agreed timelines.

Failure to do so may affect delivery timelines or outcomes.

7. Live Streaming & Time-Lapse

These services are provided on a “best effort” basis.

We are not responsible for:

  • Internet connectivity issues
  • Platform outages (e.g. YouTube, Zoom, Facebook)
  • Environmental or technical limitations

8. Weather & External Factors

Outdoor filming is subject to suitable weather conditions. We may adjust plans where necessary to protect equipment and ensure safety.

9. Ownership & Storage

  • Upon receipt of full payment, all copyright and ownership of the final delivered video and footage created specifically for the project transfers to the Client.
  • We retain ownership of our production methods, templates, editing techniques and any third-party licensed assets that cannot legally be transferred.
  • Unless otherwise agreed in writing, we may use the completed work for our portfolio, website, social media and promotional purposes. If confidentiality is required, this must be agreed before filming.
  • Raw camera files, project files and editing timelines are not included in the agreed deliverables unless specified within the quotation or proposal.
  • Rushes, project files and master files are stored for 3 months. After this period, files may be permanently deleted. Clients are responsible for downloading and securely storing all delivered content.
  • You are responsible for securely storing delivered files after delivery.

We are not liable for loss of footage except where caused by failure to exercise reasonable care and skill.

10. Data Protection

We comply with the Data Protection Act 2018 / GDPR.

You confirm that:

  • All necessary consents have been obtained from individuals featured in filming.

11. Confidentiality

Both parties agree to keep confidential information private and not disclose it without consent.

12. Liability

12.1 Standard of Service

We will provide services with reasonable care and skill.

12.2 Limitation of Liability

Our total liability is limited to the total fees paid.

We are not liable for:

  • Loss of profit
  • Loss of business
  • Loss of opportunity
  • Indirect or consequential losses

12.3 Equipment Failure

Where issues occur, we will attempt to resolve them. If not possible, an appropriate remedy, which may include a reasonable refund.

12.4 Exclusions

Nothing in these terms limits liability for:

  • Death or personal injury caused by negligence
  • Fraud or fraudulent misrepresentation
  • Any liability that cannot legally be excluded

13. Force Majeure

We are not liable for delays or failure caused by circumstances beyond our control, including:

  • Severe weather
  • Illness or injury
  • Unexpected equipment failure despite reasonable precautions and contingency planning
  • Transport disruption
  • Venue or third-party restrictions

Where possible, we will:

  • Reschedule
  • Provide alternatives

If not possible, liability is limited to a refund for services not delivered.

14. Third Parties

We are not liable for delays or issues caused by third parties, including:

  • Venues
  • Suppliers
  • Streaming platforms

15. Dispute Resolution

Both parties agree to attempt to resolve disputes in good faith. If unresolved, mediation may be considered before legal action.